Curriculum Design & Modular Course Catalog

1. Overview & Business Value#

This comprehensive operational guide details the architecture, business workflows, configuration parameters, and execution steps for Curriculum Design & Modular Course Catalog within SmartERP.

Author degree programs, structure modular curriculum courses, configure lecture and laboratory credit splits, and set prerequisite trees.

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2. Prerequisites & Security Access Groups#

• Required Modules: smarterp_higher_education, smarterp_student_records
• Security Groups:
  • Admissions Officer (Technical ID: smarterp_higher_ed.group_admissions_user)
  • Registrar / Academic Dean (Technical ID: smarterp_higher_ed.group_registrar_manager)
  • Faculty Member / Instructor (Technical ID: smarterp_higher_ed.group_faculty_user)
• Master Data Dependencies: Faculties, departments, ECTS modular curricula, academic semesters (Ethiopian/Gregorian calendar), tuition fee schedules, and student master files.

3. Step-by-Step Configuration & Execution#

Step 1: Navigating to the Module Interface#

1. Log into your SmartERP instance at https://smarterp.et/odoo.
2. Open the main App Switcher (grid icon in the top-left corner).
3. Select the Higher Education app icon.
4. From the top navigation bar, open Higher Education → Academic Registry → Students / Admissions / Courses / Grading.

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Step 2: Creating and Parameterizing Records#

1. Click the New button in the top-left control panel.
2. Complete the mandatory fields in the record form:
   • Student ID Number (Mandatory): Unique institutional student registration identifier
   • Full Name & National ID (Mandatory): Legal name matching Ministry of Education (MoE) enrollment records
   • Academic Program & Faculty (Mandatory): Approved undergraduate or postgraduate modular program
   • Semester Term (Mandatory): Active academic term adhering to ETA curriculum guidelines
3. Configure optional operational parameters and localized tags as required:
   • Course Prerequisite Override (Optional): Authorized waiver for advanced module enrollment
   • Tuition Sponsorship (Optional): Cost-sharing agreement or private employer corporate sponsorship
   • Dormitory & Campus Facility (Optional): Assigned residential block and meal plan access
4. Click the Save icon in the control bar to commit the record.

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Step 3: Validating and Processing Transactions#

• State Transitions: Execute operational state progression (Applied → Admitted → Registered / Enrolled → Active Study → Grades Finalized → Graduated).
• Ledger & System Impact: Semester registration automatically generates student tuition invoices in Accounts Receivable; fee settlement via Telebirr/CBE Birr marks student financially cleared.
• Audit Verification: Automated recording of author ID, timestamp, and immutable revision history.

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Structuring Degree Programs#

To create a new academic degree program:

1. Navigate to Higher Education > Curriculum > Degree Programs and click New.
2. Configure program parameters:
   • Program Name & Code: e.g., B.Sc. in Electrical and Computer Engineering (BSC-ECE).
   • Degree Level: Undergraduate (Bachelor), Postgraduate (Master), Doctoral (Ph.D.), Postgraduate Diploma.
   • Study Mode: Regular Day, Extension Evening, Weekend, Distance Learning.
   • Program Duration: e.g., 5 Years (10 Semesters).
   • Minimum CGPA for Graduation: Standard 2.00 for undergraduate; 3.00 for postgraduate.

Configuring Courses & Credit Breakdowns#

1. Open Higher Education > Curriculum > Course Catalog and click New.
2. Define course attributes:
   • Course Code & Title: e.g., CENG-3101 - Structural Analysis I.
   • Host Department: Department of Civil Engineering.
   • Credit Hours Split:
     • Lecture Hours ($L$): e.g., 3 hrs/week.
     • Laboratory / Practical ($P$): e.g., 3 hrs/week (counted as 1.0 credit).
     • Tutorial ($T$): e.g., 2 hrs/week (counted as 0.0 credit).
     • Total Credit Hours: 4.0 Credit Hours (6 ECTS).
   • Course Description & Course Objectives: Structured syllabus mapping.

Setting Prerequisite & Anti-Requisite Dependency Graphs#

1. In the Prerequisites tab, click Add Prerequisite:
   • Select required course (e.g., CENG-2102 - Mechanics of Materials).
   • Define minimum passing grade: e.g., C (2.00 Quality Points).
   • Specify whether concurrent enrollment is permitted (Co-Requisite).
2. In the Anti-Requisites tab:
   • Add mutually exclusive courses (courses with overlapping syllabi that prevent dual credit earning).

4. Advanced Configuration Points#

• Automated Actions & Scheduled Tasks (Crons):
  • Education: Compute semester GPA and cumulative CGPA (smarterp_higher_ed.ir_cron_cgpa_calc): Runs at the end of each examination period to compute student academic standing
  • Finance: Generate semester tuition fee invoices (smarterp_higher_ed.ir_cron_tuition_invoices): Runs prior to semester registration deadline
• Custom Print Templates & Reports:
  • Official Student Academic Transcript (MoE & ETA Standards)
  • Semester Course Registration & Clearance Slip
  • Student ID Card with Cryptographic QR Verification
  • Examination Results & Faculty Grade Distribution Ledger
• Multi-Company Rules: Record-level security isolation under Company 1 (Ashewa Technology Solutions S.C.), preventing cross-company ledger leakage across parent and subsidiary legal entities.

5. Comprehensive Troubleshooting Matrix#