Committee Scoring & Contract Awarding

Once the submission deadline passes, the tender moves to the evaluation phase.

Bid Opening Ceremony & Decryption#

1. The Tender Secretary and Committee Chair initiate the Bid Opening Ceremony.
2. SmartERP releases the cryptographic lock on financial bids.
3. System verifies that all committee members have completed independent technical evaluations before commercial terms are revealed.

Composite Score Calculation#

$$\text{Composite Score} = (\text{Technical Score} \times W_{\text{tech}}) + (\text{Commercial Score} \times W_{\text{comm}})$$

Where commercial scoring follows inverse proportionality:

$$\text{Commercial Score} = \frac{\text{Lowest Submitted Price}}{\text{Vendor Submitted Price}} \times 100$$

Awarding the Contract#

1. Select the top-ranked bidder.
2. Click Award Contract.
3. SmartERP generates a draft Purchase Order (purchase.order) containing all tender line items, agreed unit prices, and delivery terms.