Recruitment requests and interview scorecards

SmartERP Recruitment for Ethiopia (smarterp_hr_recruitment_et) provides a disciplined recruitment workflow tailored to corporate governance and public service guidelines. It establishes structured approval gates before a job opening is published, automated post expiry, and standardized numeric interview scoring rubrics linked directly to candidate applications.

Three-tier recruitment requisition approval#

Before a department can advertise a vacancy, an action officer initiates a formal Recruitment Request (recruitment.request):

flowchart LR
    D[Draft Requisition] -->|Submit| DH[Department Head Approval]
    DH -->|Approve| HR[HR Director Endorsement]
    HR -->|Approve| MD[Managing Director / CEO Final Authorization]
    MD -->|Authorize| P[Create Approved Job Post]

Key Requisition Fields#

• Position & Department: Role requested, grade level, and head-count justification.
• Budgetary Clearance: Verification that the requested compensation falls within the department's authorized annual personnel budget.
• Requested Start Date: Targets candidate onboarding timeline.

Job posting lifecycle and scheduled expiry#

Once authorized, a Recruitment Job record (recruitment.jobs) is created:

1. Application Window: Specifies opening and closing dates for candidate submissions.
2. Automated Expiry Cron: When the deadline passes, a scheduled action automatically closes public application intake and notifies the HR recruitment officer.
3. Applicant Centralization: Submissions via portal or manual entry are linked directly into Odoo's native applicant pipeline (hr.applicant).

Structured interview forms and numeric scoring#

To eliminate subjective evaluation and comply with fair hiring standards:

• Standardized Rubrics (employee.interview & blue.interview): Pre-configured criteria covering Technical Competence, Communication, Problem Solving, Cultural Fit, and Relevant Experience.
• Numeric Grading: Interviewers input objective numeric scores (e.g., 1–10) per category rather than free-form text.
• Weighted Aggregation: The system automatically calculates weighted totals and ranks candidates on an objective leaderboard.
• Hiring Recommendation: The interview panel records unanimous or majority recommendations (Recommended, Hold, Rejected) before submitting the file to the appointing authority.