Documents

Spaces, folders, versions, access and the audit trail of SmartERP's document management.

• What Documents does

  The ideas in one page: spaces, folders, documents, versions, roles and classification.

• Spaces and access

  Create a space, give people roles, and stop inheritance where a folder needs to be private.

• Workspaces, faceted tags, and access control

  Hierarchical workspaces, multi-dimensional faceted tags, role-based workspace permissions, and external portal sharing.

• Documents and versions

  Create a document, add text, a file or a link, restore an old version, publish and trash.

• Document lifecycle, locking, and version control

  File check-out locking, revision tracking, cryptographic SHA-256 digests, and one-click rollback.

• Search, audit and safety

  Amharic-aware search, the audit trail nobody can edit, the health page and the export.

• AI OCR and structured field extraction

  Optical Character Recognition, automated vendor bill extraction, Ethiopian Pagume calendar handling, and ETB financial normalization.

• RAG semantic intelligence and document search

  Retrieval-Augmented Generation, vector embeddings, natural language semantic search, and conversational document interaction.

• Trash bin and automated retention purges

  Soft-delete trash protection, 30-day retention policies, role-restricted restoration, and automated scheduled purge cron jobs.