Projects and Governance

How SmartERP delivers, governs, and controls projects from inception to completion with agile sprints, multi-tier approvals, budget controls, timesheet compliance, and Ethiopian calendar integration.

• Projects overview

  How SmartERP enhances native Odoo Projects with delivery governance, agile sprint management, estimate approvals, cost controls, and executive dashboards.

• Project governance and gates

  How SmartERP governs projects across five stage gates, enforces scope freeze, manages change requests, tracks RAID registers, and validates go-live readiness.

• Construction Contracts and Quantity Takeoff

  Setting up construction projects, MoWUD/PPA standard contracts, FIDIC conditions, and initial quantity takeoffs.

• Agile sprints and backlog management

  How SmartERP Project Agile manages sprint life cycles, enforces Definition of Ready, tracks story points and velocity, and controls task execution across Kanban boards.

• Blocker tracking and escalations

  How team members raise task blockers in SmartERP, how SLA response times are computed, and how the 4-hour automated escalation engine notifies leadership.

• Task estimation and approval chain

  How SmartERP enforces engineering estimation rigor through a multi-tier review chain connecting Developers, Team Leaders, Technical Leads, and Project Managers.

• Manage Bills of Quantities (BoQ) and Work Breakdown Structures

  Importing engineering BoQs, hierarchical division codes (Earthworks, Concrete, Masonry), unit rates, and quantity takeoffs.

• Prepare and Validate Interim Payment Certificates (IPCs)

  Measuring monthly work progress, resident engineer certification, advance payment deductions, retention withholding, and billing.

• Manage Subcontractor Measurement and Payment Certificates

  Subcontractor job orders, back-to-back work measurement, contractor margin deduction, and payment approvals.

• Record Daily Site Diaries, Plant Hours, and Weather Logs

  Mandatory site diary documentation: heavy equipment operational hours, skilled/daily labor headcounts, and rainfall delays.

• Project budgets and cost controls

  How SmartERP Project Controls monitors project budgets, aggregates actual costs from timesheets and vendor bills, computes Estimate at Completion, and alerts on variances.

• Manage Construction Site Material Store Requests (SIV)

  Requisitioning bulk site materials (cement, rebar, aggregates, timber), wastage thresholds, and Model 20 SIV reconciliation.

• Project Cash Flow Forecasting and S-Curve Modeling

  Generating project S-Curves, matching IPC billing milestones against vendor and labor commitments, and overdraft planning.

• Manage Variation Orders (VO) and Contractual Claims

  Scope change notifications, consultant variation order approvals, rate analysis for new items, and Extension of Time (EoT).

• Timesheet compliance and period locking

  How SmartERP enforces timely timesheet submission, automates multi-tier manager escalations, locks historical accounting periods, and audits privileged overrides.

• Manage Retention Money and Defect Liability Periods (DLP)

  Tracking 5% retention escrow accounts, practical completion handovers, snag list rectification, and final retention release.

• Ethiopian calendar and holiday synchronization

  How SmartERP synchronizes Ethiopian civil and religious holidays into project timelines, resource working hours, and time-off calendars using Bahire Hasab and Hijri engines.

• Project financial reports and analytic accounting

  How SmartERP filters standard accounting reports by project, isolates revenue and costs across analytic distributions, and generates financial statements.

• Construction Earned Value Management (EVM)

  Calculating Planned Value (PV), Earned Value (EV), Actual Cost (AC), Cost Performance Index (CPI), and Schedule Performance Index (SPI).

• Project and governance dashboard

  Navigating the unified SmartERP Project Dashboard for executive oversight, active sprint burndowns, commercial margin analysis, and portfolio health monitoring.

• Construction Governance and Project Access Rights

  Role definitions, approval authorities, and access permissions for Project Managers, Site Engineers, and Quantity Surveyors.

• Projects role-based operating guides

  Daily operating workflows, responsibilities, and procedural checklists for Executives, Project Managers, Scrum Masters, Developers, PMO Controllers, and System Administrators.

• Site Safety, Health, and Environmental (HSE) Compliance

  HSE incident logging, PPE audits, Ethiopian Ministry of Labor safety standards, toolbox meetings, and environmental compliance.

• Projects technical architecture

  Complete data models, model inheritance, security access groups, background cron jobs, and developer extension APIs across SmartERP Projects modules.

• Construction Troubleshooting and Contractual Disputes

  Resolving BoQ over-measurement flags, IPC deduction calculation discrepancies, negative retention balances, and dispute resolution.

• Construction Technical Architecture and Data Schema

  Database models: smarterp_construction_contract, payment_request, boq_line, daily_labor, and ORM hooks.