Manufacturing Quick Start: From BoM to Finished Stock

1. Overview & Business Value#

This comprehensive operational guide details the architecture, business workflows, configuration parameters, and execution steps for Manufacturing Quick Start: From BoM to Finished Stock within SmartERP.

Step-by-step 15-minute walkthrough to configure a BoM, release an MO, complete operations, and post finished goods.

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2. Prerequisites & Security Access Groups#

• Required Modules: mrp, quality_control, smarterp_manufacturing_costing
• Security Groups:
  • Manufacturing User (Technical ID: mrp.group_mrp_user)
  • Manufacturing Administrator (Technical ID: mrp.group_mrp_manager)
  • Quality Inspector (Technical ID: quality.group_quality_user)
• Master Data Dependencies: Bills of Materials (BoM), routing operations, work centers with machine/labor hourly rates, raw material stock, and inspection checkpoints.

3. Step-by-Step Configuration & Execution#

Step 1: Navigating to the Module Interface#

1. Log into your SmartERP instance at https://smarterp.et/odoo.
2. Open the main App Switcher (grid icon in the top-left corner).
3. Select the Manufacturing app icon.
4. From the top navigation bar, open Manufacturing → Operations → Manufacturing Orders / Work Orders; Quality → Quality Control.

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Step 2: Creating and Parameterizing Records#

1. Click the New button in the top-left control panel.
2. Complete the mandatory fields in the record form:
   • Finished Product (Mandatory): Manufacturable item variant linked to an active Bill of Materials
   • Quantity to Produce (Mandatory): Target production batch volume in standard unit of measure
   • Bill of Materials (BoM) (Mandatory): Active engineering recipe defining component roll-ups and operation steps
   • Scheduled Date (Mandatory): Target production execution date and shift allocation
3. Configure optional operational parameters and localized tags as required:
   • Work Center Routing (Optional): Specific shop floor machine or assembly station sequence
   • Lot / Serial Number (Optional): Assigned traceability lot for finished goods batch tracking
   • Analytic Cost Account (Optional): Cost absorption center for direct labor and utility overhead
4. Click the Save icon in the control bar to commit the record.

{screenshot:quick-start-record-creation-form}

Step 3: Validating and Processing Transactions#

• State Transitions: Execute operational state progression (Draft → Confirmed → In Production → Quality Gate Passed → Done → Cost Closed).
• Ledger & System Impact: Consumes raw materials from inventory (crediting stock valuation), absorbs labor/machine overhead, and debits finished goods inventory at actual cost.
• Audit Verification: Automated recording of author ID, timestamp, and immutable revision history.

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Prerequisites & Target Objective#

Before beginning this walkthrough, ensure you have:

1. User rights assigned for Manufacturing / User and Inventory / User.
2. At least two raw material products created in inventory with available stock.
3. A defined work center with an assigned hourly operational rate.

Expected Result: A completed production cycle resulting in finished goods posted to inventory via Model 19 GRN, raw materials consumed via Model 20 SIV, direct labor captured, and WIP accounts balanced to zero.

Step 1: Create the Bill of Materials#

1. Navigate to Manufacturing > Products > Bills of Materials and click New.
2. Select or enter the finished product: Ashewa Heavy Duty Galvanized Pipe 2-inch.
3. Set BoM Type to Manufacture this product.
4. In the Components tab, add your raw materials:
   • Steel Sheet Roll 2.5mm: Quantity 1.05 Meters.
   • Welding Flux Powder: Quantity 0.08 Kilograms.
   • Anti-Rust Coating: Quantity 0.05 Liters.
5. In the Operations tab, add routing steps:
   • Operation Slitting & Rolling on Work Center Rolling Mill Line 1 (Duration: 12 minutes).
   • Operation High-Frequency Welding on Work Center Welding Station A (Duration: 8 minutes).
6. Click Save.

[mrp-bom-cost-rollup]

Step 2: Create and Confirm the Manufacturing Order#

1. Navigate to Manufacturing > Operations > Manufacturing Orders and click New.
2. Select the product Ashewa Heavy Duty Galvanized Pipe 2-inch.
3. Set Quantity to Produce to 100 Units.
4. SmartERP automatically populates components and operations from the active BoM.
5. Click Confirm.
6. The MO status advances to Confirmed. The system checks raw material availability. If stock is available, the status advances to Ready to Produce.

Step 3: Issue Components via Ethiopian Model 20 SIV#

1. On the confirmed MO, click Issue Material (SIV).
2. The system verifies the stock reservation and generates official Store Issue Voucher (Model 20 SIV) number SIV/2026/0412.
3. Click Validate Transfer. Stock is relieved from Physical Locations / Raw Materials Store and transferred to Virtual Locations / Production.

Step 4: Execute Work Orders on the Shop Floor#

1. Switch to the Work Orders tab on the MO (or open the Shop Floor Execution tablet view).
2. For the first operation (Slitting & Rolling), the operator clicks Start Timer.
3. Upon completing the batch, the operator clicks Done.
4. The system logs exact elapsed labor time (e.g., 20.4 hours total) and applies machine cost absorption.

Step 5: Perform In-Line Quality Inspection#

1. The quality inspection prompt appears automatically before the welding operation can be closed.
2. The Quality Inspector checks pipe wall thickness tolerance (spec: 2.5 mm ± 0.1 mm).
3. Enter measured value 2.52 mm. Status evaluates to PASS.

Step 6: Produce Finished Goods and Validate Model 19 GRN#

1. Return to the Manufacturing Order header.
2. Verify consumed quantities against produced quantities.
3. Click Produce All.
4. The system updates the MO status to Done.
5. An automated Goods Receiving Note (Model 19 GRN) is posted, placing 100 units of finished pipes into Finished Goods Warehouse.
6. Review the generated journal entry under Extra Info > Cost Analysis: WIP account is credited, and Finished Goods Inventory is debited with the exact sum of raw materials, labor, and machine overhead.

4. Advanced Configuration Points#

• Automated Actions & Scheduled Tasks (Crons):
  • MRP: Recalculate BoM standard costs (mrp.ir_cron_bom_cost_roll): Runs weekly to update standard costing from latest procurement purchase prices
  • Quality: Trigger periodic inspection alerts (quality.ir_cron_inspection_check): Runs daily to flag mandatory quality testing queues
  • Workcenter: Update OEE statistics (mrp.ir_cron_workcenter_oee): Runs hourly to compute Overall Equipment Effectiveness metrics
• Custom Print Templates & Reports:
  • Production Order Traveler & Pick List
  • Shop Floor Work Order Execution Slip
  • Quality Inspection Certificate & Non-Conformance Report
  • Manufacturing Cost Analysis & Variance Ledger
• Multi-Company Rules: Record-level security isolation under Company 1 (Ashewa Technology Solutions S.C.), preventing cross-company ledger leakage across parent and subsidiary legal entities.

5. Comprehensive Troubleshooting Matrix#