Print the weekly rota

This page is for planners and for anyone who can open the schedule. The Print Rota button is available to every user of the schedule; the rota shows only the shifts that user is allowed to see.

Print a rota#

1. Open Planning → Schedule → By Resource and set the filters you want, for example one department or one role. The rota uses the same filters. The date filter is ignored: the week is chosen in the next step.
2. Open the Plan menu and choose Print Rota.
3. In Week Starting, choose any day of the week. The rota starts on that week's Monday.
4. Tick Include Unpublished Shifts to include drafts; they are marked "(Draft)". Leave it unticked for a rota that shows only what employees can see.
5. Press Print.

[planning-print-dialog]

A PDF named Rota followed by the date opens or downloads. It has one page in landscape A4.

What the rota shows#

• A header with the company name, the week (for example "05 Oct - 11 Oct 2026") and the company logo.
• One row per person, ordered by department and then name, and one column per day from Monday to Sunday. Each shift shows its time and its role, in the role's colour. A draft shows "(Draft)" and a dashed border.
• Below the table, an Open shifts section lists the open shifts with their day, time and role.
• If there is nothing, the table says "No shifts in this week."

Forecasts are never printed. Times are shown in your time zone.

Next#

• Publish the schedule