Digital SkiET Equb Rotational Pooling Operations

1. Overview & Business Value#

This comprehensive operational guide details the architecture, business workflows, configuration parameters, and execution steps for Digital SkiET Equb Rotational Pooling Operations within SmartERP.

Digitize traditional Ethiopian Equb rotational savings pools, configure round contributions, member commitments, and pool governance.

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2. Prerequisites & Security Access Groups#

• Required Modules: smarterp_sacco_core, smarterp_equb, smarterp_loan_management
• Security Groups:
  • SACCO Loan Officer (Technical ID: smarterp_sacco.group_sacco_officer)
  • SACCO Credit Committee Member (Technical ID: smarterp_sacco.group_sacco_committee)
  • SACCO General Manager (Technical ID: smarterp_sacco.group_sacco_manager)
• Master Data Dependencies: Member KYC profiles, share capital registers, savings product tiers, loan products with reducing-balance schedules, and Equb rotational pool configurations.

3. Step-by-Step Configuration & Execution#

Step 1: Navigating to the Module Interface#

1. Log into your SmartERP instance at https://smarterp.et/odoo.
2. Open the main App Switcher (grid icon in the top-left corner).
3. Select the SACCO & Equb app icon.
4. From the top navigation bar, open SACCO & Equb → Members → KYC Registry / Savings Accounts / Loan Applications / Equb Pools.

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Step 2: Creating and Parameterizing Records#

1. Click the New button in the top-left control panel.
2. Complete the mandatory fields in the record form:
   • Member Identification Number (Mandatory): Unique membership number complying with Ethiopian Cooperative Commission rules
   • Full Name & Kebele ID (Mandatory): Verified member identity with physical residence verification
   • Share Capital Subscriptions (Mandatory): Subscribed shares not exceeding statutory 10% member ceiling (Proclamation 985/2016)
   • Primary Savings Product (Mandatory): Compulsory regular monthly savings account configuration
3. Configure optional operational parameters and localized tags as required:
   • Guarantor & Collateral (Optional): Approved co-signers with locked savings accounts or registered vehicle/property lien
   • Equb Rotational Group (Optional): Linked digital Equb pool with lottery draw eligibility
   • Beneficiary Nominee (Optional): Designated next of kin for death or disability benefit transfer
4. Click the Save icon in the control bar to commit the record.

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Step 3: Validating and Processing Transactions#

• State Transitions: Execute operational state progression (Application → KYC Verified → Approved → Active / Disbursed → Delinquency Monitored → Settled).
• Ledger & System Impact: Loan disbursement debits loans receivable and credits cash/bank; loan repayments credit interest income and loan principal, updating 5-tier NBE provisioning registers.
• Audit Verification: Automated recording of author ID, timestamp, and immutable revision history.

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Traditional Equb Modernization via SkiET እቁብ#

Equb (እቁብ) is Ethiopia's indigenous rotating savings and credit association (ROSCA) mechanism, mobilizing billions of Birr annually. SmartERP's SkiET Equb module digitizes this traditional practice into an audited, fraud-proof digital banking product.

The complete digital Equb operational lifecycle:

[sacco-equb-rotational-lifecycle]

Configuring a Digital Equb Cycle#

1. Navigate to SACCO > Equb > Equb Pools and click New.
2. Define Equb structural parameters:
   • Equb Name: e.g., Mercato Traders Weekly Business Equb (Round 04).
   • Equb Category: Weekly Equb, Monthly Equb, Daily Market Trader Equb.
   • Contribution Amount per Share: 5,000.00 ETB / Week.
   • Total Number of Shares (Rounds): 50 Shares (50 Weeks).
   • Total Jackpot Pool per Round: $$\text{Jackpot Payout} = 50 \times 5,000.00 = 250,000.00\, \text{ETB}$$
   • Administrative Service Fee: e.g., 1.0% (2,500.00 ETB) retained for cooperative administration.

Member Pledges & Fractional Shares#

SmartERP supports fractional share pledges for members with smaller liquidity envelopes:

• Full Share (1.0): Member contributes 5,000.00 ETB weekly and receives full 250,000.00 ETB jackpot once.
• Half Share (0.5): Member contributes 2,500.00 ETB weekly and receives 125,000.00 ETB payout.
• Quarter Share (0.25): Contributes 1,250.00 ETB weekly.

The system groups fractional pledges together to form complete round payouts.

Collecting Round Contributions via Mobile Money#

1. Weekly contribution invoices generate automatically on Sunday midnight.
2. Members settle contributions using Telebirr push notifications, CBE Birr, or debit from their SACCO voluntary savings accounts.
3. The Equb dashboard displays real-time collection velocity:
   • Fully Paid members (Green badge).
   • Pending / Unpaid members (Yellow badge).
   • Defaulter members (Red badge — automatically barred from upcoming lottery draw).

4. Advanced Configuration Points#

• Automated Actions & Scheduled Tasks (Crons):
  • SACCO: Accrue monthly member savings interest (smarterp_sacco.ir_cron_savings_interest): Runs on the final day of each calendar month to credit interest
  • Loan: Evaluate 5-tier NBE delinquency classification (smarterp_sacco.ir_cron_loan_delinquency): Runs nightly to compute loan loss provisions per NBE directives
  • Equb: Execute scheduled lottery draw (smarterp_sacco.ir_cron_equb_draw): Runs on defined pool cycle dates using provably fair random selection
• Custom Print Templates & Reports:
  • Member Savings Passbook & Transaction Ledger
  • Loan Amortization Schedule (Reducing Balance)
  • NBE 5-Tier Delinquency & Loan Loss Provisioning Statement
  • Annual Patronage Dividend Distribution Schedule
• Multi-Company Rules: Record-level security isolation under Company 1 (Ashewa Technology Solutions S.C.), preventing cross-company ledger leakage across parent and subsidiary legal entities.

5. Comprehensive Troubleshooting Matrix#