Automated Employee Onboarding & KYC Documentation Assistant

1. Overview & Business Value#

The Onboarding Assistant automates new hire administrative workflows, guiding incoming employees through mandatory document verification and company orientation.

1. Overview & Workflow Steps#

1. Open Human Resources → Onboarding → New Hire Assistant.
2. Select newly hired employee.
3. The agent dispatches a personalized welcome link via email/SMS.
4. The employee uploads their Kebele ID, educational credentials, and pension TIN via the mobile portal.
5. The assistant performs OCR verification, populates employee master records, and requests SmartERP Sign contract execution.

{screenshot:ai-onboarding-workflow-tracker}

2. Prerequisites & Security Access Groups#

• Required Modules: muk_ai, muk_mcp, smarterp_ai_suite
• Security Group: Ashewa AI / User (Technical ID: muk_ai.group_ai_user)
• Master Data Dependencies: Configured AI provider credentials, active system prompts, and departmental cost centers.

3. Step-by-Step UI Execution & Verification#

Step 1: Navigating to the Operational Interface#

1. Log into your SmartERP instance at https://smarterp.et/odoo.
2. Open the main App Switcher and select Ashewa AI.
3. Select the operational workspace corresponding to this agent suite.

{screenshot:62-automated-employee-onboarding-assistant-step1-navigation}

Step 2: Executing Agent Actions#

1. Review agent prompts and execution parameters.
2. Trigger the scheduled or on-demand workflow action.
3. Validate output in the generated operational log.

{screenshot:62-automated-employee-onboarding-assistant-step2-execution}

4. Advanced Configuration Points#

• Scheduled Crons: muk_ai.ir_cron_agent_health_check runs every 30 minutes.
• Multi-Company Isolation: Multi-company record rules ensure agent context is isolated to Company 1 (Ashewa Technology Solutions S.C.).

5. Comprehensive Troubleshooting Matrix#