Expense Anomaly, Fraud Detection & Duplicate Invoice Copilot

1. Overview & Business Value#

The Expense Anomaly & Fraud Detection Copilot runs automated forensic heuristics against all accounts payable entries and employee expense submissions to prevent financial leakage.

1. Overview & Business Value#

Corporate fraud often takes the form of subtle duplicates—such as submitting the same restaurant receipt in two different expense reports or issuing two vendor bills with slightly altered invoice numbers. This agent flags these anomalies before payment execution.

{screenshot:ai-fraud-detector-dashboard}

2. Prerequisites & Security Access Groups#

• Required Modules: account, hr_expense, smarterp_ai_suite
• Security Group: Internal Audit Inspector (Technical ID: account.group_account_manager)

3. Step-by-Step Forensic Audit Workflow#

Step 1: Reviewing Anomaly Alerts#

1. Open Accounting → Forensic Audit → Anomaly Alerts.
2. The dashboard categorizes flagged items into three severity tiers:
   • High (Red): Direct optical match of duplicate receipt image (perceptual image hashing).
   • Medium (Orange): Vendor bill submitted with duplicate amount and date within 48 hours.
   • Low (Yellow): Employee expense report exceeding historical departmental peer averages by >30%.

{screenshot:ai-fraud-anomaly-list}

Step 2: Investigating Evidence#

1. Click on a flagged record to inspect the comparative visual view:
   • Side-by-side receipt OCR comparison.
   • GPS coordinate analysis of fuel receipts vs vehicle tracking logs.
2. Select Confirm Fraud / Duplicate or Clear False Positive.

4. Troubleshooting Matrix#

2. Prerequisites & Security Access Groups#

• Required Modules: muk_ai, muk_mcp, smarterp_ai_suite
• Security Group: Ashewa AI / User (Technical ID: muk_ai.group_ai_user)
• Master Data Dependencies: Configured AI provider credentials, active system prompts, and departmental cost centers.

3. Step-by-Step UI Execution & Verification#

Step 1: Navigating to the Operational Interface#

1. Log into your SmartERP instance at https://smarterp.et/odoo.
2. Open the main App Switcher and select Ashewa AI.
3. Select the operational workspace corresponding to this agent suite.

{screenshot:50-expense-anomaly-and-fraud-detector-step1-navigation}

Step 2: Executing Agent Actions#

1. Review agent prompts and execution parameters.
2. Trigger the scheduled or on-demand workflow action.
3. Validate output in the generated operational log.

{screenshot:50-expense-anomaly-and-fraud-detector-step2-execution}

4. Advanced Configuration Points#

• Scheduled Crons: muk_ai.ir_cron_agent_health_check runs every 30 minutes.
• Multi-Company Isolation: Multi-company record rules ensure agent context is isolated to Company 1 (Ashewa Technology Solutions S.C.).

5. Comprehensive Troubleshooting Matrix#